AI governance evidence, ready for procurement.
Turn scattered AI usage into procurement-ready proof. We produce and maintain your AI inventory, ownership structure, risk classifications, and an exportable Evidence Pack that buyers can review.
- ✓Complete AI inventory including third-party tools and shadow usage
- ✓Clear ownership and accountability documentation
- ✓Risk classification with documented rationale aligned to EU AI Act categories
Evidence Pack
Last updated: 20 Jan 2025
Executive Summary
AI Governance Overview
This Evidence Pack documents our AI systems inventory, ownership structure, risk classifications, and ongoing monitoring processes. All information is current as of the last update date.
Key Highlights
- • 12 AI systems documented across 3 categories
- • All systems have assigned owners and sign-off documentation
- • Risk classifications aligned with EU AI Act categories
- • Monitoring plan in place for all high-risk systems
What we do
We help companies turn scattered AI usage into procurement-ready proof.
Inventory
We document all AI systems, including third-party tools and shadow usage.
Example: Customer support chatbot, fraud detection system, content recommendation engine
Ownership
We establish clear ownership and accountability for each AI system.
Example: Support Team Lead owns chatbot, Security Team Lead owns fraud detection
Classification
We classify risk with documented rationale aligned to EU AI Act categories.
Example: High risk for fraud detection, limited risk for customer support
Evidence Pack
We produce an exportable Evidence Pack that buyers and procurement can review.
Example: PDF export with all sections, shareable link for stakeholders
What you get
Tangible deliverables that procurement teams can review and trust.
AI Inventory Register
Complete register of all AI systems with details, classifications, and status.
Ownership Map
Clear documentation of who owns and is accountable for each AI system.
Classification Rationale
Documented risk classifications with rationale aligned to EU AI Act categories.
Procurement Q&A
Pre-answered common procurement questions with Evidence Pack references.
Evidence Pack PDF
Exportable PDF containing all documentation in a single, reviewable format.
Procurement simulator
See how your Evidence Pack answers typical procurement questions.
How it works
A straightforward process to produce your Evidence Pack.
Initial assessment
Duration: 1-2 weeks
Output: AI inventory draft and ownership structure
Risk classification
Duration: 1 week
Output: Risk classifications with documented rationale
Evidence Pack production
Duration: 1 week
Output: Complete Evidence Pack with all sections
Review and export
Duration: Ongoing
Output: Exportable PDF and shareable link
Important: ProvenAI provides evidence documentation services. We do not provide legal advice or guarantee compliance with any regulations. Our Evidence Pack is a tool to help you document and communicate your AI governance practices.
Who it is for
B2B SaaS selling to enterprise
Deals slowed by procurement questionnaires. Security reviews blocking sales. Buyers asking for proof of AI governance.
Your Evidence Pack answers their questions before they ask.
AI agencies and consultancies
Need a repeatable credibility pack for clients. Want to demonstrate governance maturity.
Your Evidence Pack becomes your standard deliverable.
Procurement-heavy teams
Need risk ownership and evidence. Facing internal audits or compliance reviews.
Your Evidence Pack documents your governance structure.
Trust and boundaries
What we verify
- • Completeness of AI inventory documentation
- • Consistency of risk classifications with documented rationale
- • Presence of ownership and accountability structures
- • Evidence Pack structure and exportability
What is self-attested
- • Accuracy of AI inventory information
- • Appropriateness of risk classifications
- • Effectiveness of monitoring and controls
- • Compliance with regulations
What we do not do
- • Provide legal advice
- • Guarantee compliance with any regulations
- • Audit your AI systems for technical accuracy
- • Certify compliance with EU AI Act or other frameworks
Data handling
Your data is used solely to produce your Evidence Pack. We do not share your information with third parties. All data is stored securely and handled in accordance with our privacy policy.
Pricing
Evidence first. Certification optional.
Evidence Pack
From £2,500
One-off production of your Evidence Pack
- • Complete AI inventory
- • Ownership documentation
- • Risk classifications
- • Exportable PDF